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Installation

Just Purchased Jamku License, wondering what are the next Steps?

1. Data Import

Once you have gathered data in Data Gathering Template, you schedule Data Import Session. Data Import session is conducted through AnyDesk or TeamViewer. Typically the data import session takes 1 Hour 30 mins to 2 Hours.

We recommend importing all the data in one go. The data import session is only done once. In future, if you need to import data, you can do it yourself and we assist in case of any problems faced.

2. Training

After data import, You schedule training for all Team Members. We teach them how to use the software, what are the features which can be used to better manage the office. If requested, we schedule a separate training for Partners/Managers.

We provide training in batch of 8/10 team Members. You can schedule the training by informing us a day in advance as per team member’s convience and availability.

Training and Data Import Done, what Next?

Implementing any system for your organization involves aligning existing processes to the new System. Implementing Jamku is no different. This page will list down the entire process for an effective implementation of Office Management Software.

 

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Phase 1

Features

Client, Client Grouping, Compliance, Task, Service Master

Objective

Get used to Jamku, create on going Tasks, Mark the task as Completed/Stuck to track the progress.

Duration

20 Days from Complating Training

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Phase 2

Features

Client Tag, Category, Compliance Dashboard, Task Dashboard, Task Stages, Notes Report

Objective

Get insights, learn how to ask right questions and get those answers from Jamku. No team is working on engagement which is not created as Task in Jamku. Feel comfortable in using the software. Stop using your existing process to keep track of tasks.

Duration

10 Days from Phase 1

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Phase 3

Features

Work Done,Work Done report, Muti Dimension Searching, Profile (Client’s – Password, PAN, GSTIN, Bank Details), Folder (Client’s – Box File, Digital Signature), Mobile App

Objective

Set the expectations with Team Members of using Jamku. Track how’s the office progressing. By end of Phase 3, you will have single source of Truth.

Duration

15/25 Days from Phase 2

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Phase 4

Features

Billing & Money, File Upload, Group Profit Report

Objective

Track client wise profitability, Setup Billing process which will integrate with your accounting software.

Duration

15 Days from Phase 3

We have designed 4 phased strategy to have a structured way of implementing new System. Depending on your organization’s needs you may tinker a bit to design a strategy which suits you. Depending upon your organization’s culture, you  may also tinker with the duration of each phase. We also recommend that you assign each phase to a team member, who is responsible for making sure the organization completes the phase in decided amount of time.

Periodic Meetings

Done with implementation? In this section, we outline the periodic meetings which the leadership / mangement should conduct to make most of the Jamku.

Monthly Meet

  1. Create Tasks using Compliance Report (Task > Compliance Report) & Assign Tasks to all Team Members using Copy Team feature in Compliance Report.
  2. Review work done (Task > Workdone Report) and lock the workdone period (Setting > Office Setup > Configuration Tab)
  3. Review Calendar (Task > Calendar) for Task & Reminder. Make sure all the recurring Tasks are created.
  4. Review Folder List Digital Signature (Client > Folder List) to know which digital signatures are expiring in next month and accordingly create tasks to apply for digital signature.
  5. Check if all the Tasks completed in last month are billed using Task Search (Task > Task list)

Weekly Meet

  1. Review Calendar (Task > Calendar) for Task & Reminder
  2. Review Compliance Dashboard (Task > Compliance Dashboard) to track progress of Tasks as due date approchaes
  3. Review Stage (Task > Task Stage) to track at which juncture the tasks have reached.
  4. Review Task Notes (Task > Task Notes) to know which are the tasks which are marked as completed in current week – hence do the billing, know which tasks are marked as stuck – hence escalate with client.
  5. Review Workdone Report (Task > Workdone Report) to check is all the team members are entering workdone, to know which clients are hogging team members time.