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Shortcut

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Concept

Shortcut Module provides an easy way to save and share shortcuts for the files and folders residing on a common server or PC. In most of the offices, there is a common location where all the files are stored. This location could be Shared Folder (A windows shared folder) or NAS (Network Attached Storage) or Shared folder on a central server.

Problem Statement

On an average 20 minutes is spent by a team member in locating, navigating and searching for the files to work on. Having a centralised shortcut system of all the files and folder pertaining to a client or task helps in saving time and improving efficiency.

Installing Plugin

Due to browser limitation, in order for the shortcuts to work, a plugin is required to be installed. Below are the steps for Firefox and Chrome. Currently, there are plugins available only for Google Chrome and Mozilla Firefox only. 2 steps are required – Installing plugin and installing exe.

These installation steps are required on all the PC where you want the links to work.

Mozilla Firefox

https://www.mozilla.org/firefox/

Step 1: Install Plugin

Visit Firefox add-on URL – https://addons.mozilla.org/en-US/firefox/addon/local-filesystem-links/

Click on “+ Add to Firefox” button. This will install the plugin to Firefox Browser.

When you click on the button, it will download the plugin and give you a pop up box as shown in image below. Click on “Add” button.

Once you click on “Add” button, the plugin will be installed and take you to the plugin configuration page. You can close the configuration page. In order to verify if the plugin installed, you can see the folder icon appearing near address bar in Firefox. Now proceed to Step 2.

Step 2 : Installing Software

Download the exe file from URL – https://github.com/AWolf81/webextension_local_filesystem_links-native-host-binaries/raw/master/win32/native-app-setup.exe Double click on the exe file downloaded and follow on screen instruction. (Basically clicking on “Next” button 2 times)

Once the installation is completed. You need to restart the Firefox browser.

In case you get an antivirus warning, you can safely ignore it. It is a false positive.

Google Chrome

https://www.google.com/chrome/

Step 1: Install Plugin

Visit Plugin URL – https://chrome.google.com/webstore/detail/local-explorer-file-manag/

Click on “+ Add to Chrome” button as shown in the screen below

Step 2 : Installing Software

Download the exe from URL – http://goo.gl/trX9bB and double click on the exe file downloaded. Follow the installation steps to install.

Create / Add Shortcut

Currently, a shortcut can be added to a Client or a Task. To create a shortcut click on “Shortcut” button in Client View or Task View. Below screenshots show the placement of “Shortcut” Button in Task View and Client View.

Once you click on “Shortcut” the below pop up will show. Enter the link and click on Save. Pro Tip: Press Enter to Save.

Edit Shortcut

To edit shortcut click on the Pencil Icon beside the shortcut. This will open a Popup Dialogue. Make the changes required and Click on Update.

View Shortcuts

Shortcuts can be viewed by going to the “Shortcut” tab of the client or task.